AP Transactions Explained
Find all Accounts Payable Transaction functions on the Transactions menu located on the AP menu.
| Access |
| Grant permission to User Profiles in Access User Profiles > select a User Profile > Security > Accounts Payable > Main Menu > Access Vendors > Transactions. |
Transactions can be entered into Merchant Ag FIN through multiple menu options. Learn more about each menu item by clicking on the title.
Enter Unpaid- Enter invoices received from AP Vendors.
Enter Unpaid with Image- Match scanned invoices to AP Vendors.
Enter Unpaid Expenses with Image- Import scanned TIF and JPG images.
Enter Unpaid from DigiDocs- Streamline the Enter Unpaid process using a scanned DigiDocs image.
Access Recurring Invoices- Access and create Recurring Invoices.
Enter a Direct Order Freight Invoice- Enter the Freight Invoices for Direct Orders where a third party Freight vendor was used.
Enter a OE Freight Invoice- Enter Freight Invoices for Orders and Batches where a third party Freight vendor was selected.
Enter Vendor Prepaid- Record deposits made to AP Vendors.
Enter Paid- Use to record payments made to Vendors.
Use View Open Transactions to place Invoices On Hold easily or released.
Utilize Print Audit Trail to review transactions entered.
Entering Transactions Basics
Consistent to all the menu options above, the basic information required is listed below.
- Select your AP Vendor.
- Enter specific information about the Invoice such as Invoice number and Date.
- Match the Invoice to a Purchase Order, Direct Order or Order.
- Select Add.