Fuel Accounts

All Fuel Imports reference the Fuel Card IDs found on the Customer account. When a new customer account is added, the initial Fuel Card ID will be populated with an ID number that matches the Customer Account number. For locations utilizing a six digit account number, when creating an Fuel Card ID, a zero will be added to the beginning of the ID number.

Select to add a Fuel Card ID numbers for any Fuel systems used.

Enter up to 40 alpha-numeric characters for the Fuel Card ID. This field is populated automatically when importing Passport sales.

The Status field defaults to Active and can be updated to Inactive by clicking into the field.

Select a Default Settle Type for the card by using the drop down menu to choose

• AR
• JDF
• Card on File will settle to a stored card
• Prepaid

When selecting Prepaid, use the Prepaid field and enter the ID or select F12 to search. Be aware that the Prepaid must be flagged as a Fuel PPD. See Access Open Prepaids for more information.

When using Import Fuel Sales, if the transaction fails to authorize to the Default Settle Type, it will settle to AR unless the parameter Merchant Ag FIN > Admin > Installation > Access Parameters > OE-> Fuel Sales > Systems 2 > No Auto-AR Settlement is enabled.

Associate a Fuel Card to a Vehicle by entering the Vehicle ID or select F12 to search. See Access Vehicles in Help for Merchant Ag FIN for more information.