Access Interfaces Cargas

The integration with Cargas for fuel transactions will establish connections and use SRV tasks to import new customer accounts, deposit balances, and fuel transactions. In return, Merchant Ag will export Cargas customer monthly customer statements.

System Settings

Enter up to 50 alpha-numeric characters as the User ID.

Provide the Password of up to 50 alpha-numeric characters. After entry this field is encrypted.

The URL will be up to 255 alpha-numeric characters and will be used for linking to New Customer setup in Cargas.

Access Key is generated by Cargas and can include up to 255 alpha-numeric characters and is encrypted after entering.

Enter the Customer Statement File Path which will be the location the PDF file for historical statements will be exported.

Enter a Bank Deposit File Path to import a file from Cargas of all Bank Deposits made in support of Payments entered into Cargas.

Click the checkbox for Allow Payments to Cargas to allow the amount of customer payment entered in Enter Customer Payments be allocated to Cargas for fuel invoices.

The Enable AR Reconciliation checkbox is not selected by default and when enabled each customer flagged for Cargas will update both the Deposit Balances and AR Transactions when the SRV task Cargas Get Customer Deposit and AR Balance runs.

Integrations

Access Integrations is where information received from Cargas will be mapped to Merchant Ag fields and functions.

Cargas Customer Import

New Cargas customers are imported using the SRV task, Cargas - Import Customer Information. Schedule the frequency this SRV task will run based on each locations business needs. Be aware that changes to a new customer after import will need to be manually entered on the account. Be aware that any address change in Merchant Ag is not synched back to Cargas.

  • Customer ID, a range of customer IDs will be reserved for Cargas accounts and new customer accounts without fuel deliveries can be created outside this ID range. In the instance that the ID received is less than 8 digits long, leading zeros will be added.

  • Name

  • Address

  • Bill To which references the 00 Ship To address. Any additional Ship To addresses with be assigned the ID 01, 02, etc..

  • Contact Person

  • Phone 1

  • Customer Type which will appear in the Credit Comment field in the Credit tab of the account

  • Division which will appear in the Credit Comment field in the Credit tab of the account

  • Credit Limit

  • Email address, those marked as Primary Contact are added to the account header and those flagged for email statements will be added to the Info > Settings tab.

  • Statement Email Address found on the Info > Settings tab.

  • Location ID found on the Ship To tab added by default to the 00 Ship To address. Any additional Location IDs are added to the 01, 02, etc. as needed

Statement Deposit Classifications

Add Statement Deposit Classifications to appear on Customer Statements when an Energy Deposit Balance exists. Click Add and enter a Cargas Deposit Subtype of up to 60 alpha-numeric characters then add a Merchant Statement Text of up to 60 alpha-numeric characters. This will match the deposits found on the customer account.

Customer Integration Level Look Ups

For Location, use the drop down list to choose to Match on Location ID which is a field on the Customer Ship or Fuel ID.

 

Cargas Orders Import

This section will be used for import of fuel orders.

The Name defaults to Cargas Orders Import when the integration was selected.

Service Item and Job Item display the Item ID for a non-inventory items included in the import file with price but no quantity.

If dates are entered in the Delivery Start Date and Delivery End Date fields, the SRV tasks will only import sales for those dates. When the date fields are left blank, the import will include sales since the last time the SRV task ran successfully.

The Cargas Accrued AP field references the Accrued Accounts Payable General Ledger account which will be a full GL account if the Full Account checkbox is selected.

The Cargas Accrued AR field references the Accrued Accounts Receivable General Ledger account which will be a full GL account if the Full Account checkbox is selected.

Integration Level Look Ups

 

Cargas Payables Import

The Name field defaults to Cargas Payables Import.

In the Import Payables File Path use the folder icon to browse to the location to pick up the .csv Cargas Payables f file.

Enter an AP GL Account to use as the offsetting entry for the General Ledger or use F12 to search which can be a full or sub-account.

Enter an AR GL Account to use as the offsetting entry for the General Ledger or use F12 to search which can be a full or sub-account.

Integration Level Look Ups

Choose a Vendor Look up to match on:

  • Vendor ID

  • Vendor Old ID

  • Vendor Alt ID